PKF South Africa

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New Transfer Pricing Documents Required

08 Dec 2016


The transfer pricing regime in the Income Tax Act, 58 of 1962, is regulated by section 31 of that Act. It in essence requires that cross-border transactions be entered into on an arm’s length basis where connected persons transact with one another. The obvious mischief sought to be countered is for connected persons to charge fees between one another to ensure that the party in the most tax beneficial regime is more profitable than the taxpayer in the more onerous tax jurisdiction.

Determining when a fee will be “arm’s length” will necessarily be a facts-based determination to be evaluated on a case-by-case basis. For any taxpayer therefore to claim that its transactions are concluded on an arm’s length basis will have to be substantiated by relevant corroborative evidence, primary among which will be whether the prices involved are comparable to industry norms and standards coupled with a commercially defensible transfer pricing policy document setting out how pricing is determined for cross-border related party transactions entered into by the taxpayer (notably intergroup transactions).

The Commissioner for SARS has recently (28 October 2016) published a comprehensive list* of certain information and documents that taxpayers are required to maintain when they enter into cross-border activities with connected persons or branches exceed or is reasonably expected to exceed R100 million. The documents required to be kept include:

  • A description of the person’s ownership structure (including details of shares or ownership interests in excess of 10 per cent held) as well as a description of all foreign connected persons with which that person is transacting and the details of the nature of the connection;
  • The name, address of the principal office, legal form and tax residence of each of the connected persons with which a cross-border transaction has been entered into by the person; and
  • The person's business operation summary, including—
    • a description of the business (including the type of business, details of the specific business and external market conditions) and the plans for the principal trading operations (including the business strategy);
    • an organogram showing the title and location of the senior management team members; and
    • major economic and legal issues affecting the profitability of the person and the industry.

There are additional requirements for transactions exceeding R 5 million. Please note that these new requirements apply for years of assessment commencing on or after 1 October 2016.

These notably include keeping on record the necessary exchange control approvals obtained for entering into the relevant transaction.

The notice replaces SARS’ previous reporting requirements contained in its Practice Note 7. The notice issued confirms what we have in recent times started experiencing in practice, being a renewed focus by SARS on transfer pricing as a means of revenue collection for the fiscus.

It is recommended that you contact your nearest PKF office to assist in compiling your transfer pricing report to ensure that you comply with your tax obligations.


* See Government Gazette Vol. 616 No. 40375

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